With security concerns, more hybrid or virtual meetings, and the growing popularity of paperless meeting formats for board meetings Many companies are considering board portal software. However, not all tools are made equal and a range of features can be the difference between a successful implementation and one that’s not as efficient, or even causes unexpected security risks.
The primary purpose of a board portal is to provide timely and transparent access to information. Think about how easy different products and user-interfaces will be for your board members, taking into account their day-to-day board activities. Think about the ease of use you can offer mobile directors like tablet apps, offline access or remote approvals.
The majority of secretaries and board members have only a short amount of time, so they require tools that are simple to use and help save time. Consider using board management software which have features that remove the need to reprint or scanning physical documents. e-Signatures, for example can reduce the need to sign and re-distribute hard copies of documents. This aligns with sustainability goals, and allows for more efficient and secured transmission of sensitive information.
Pricing can be a key factor in deciding on the best board of directors portal for your company. Be sure to inquire about the different editions of the product and be aware of any extra fees for administrators or committees training, or the amount of data storage. Be aware of the length of time that the product has been in the market and if other organizations in your industry have examined it for reliability and stability.
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